End-to-end tenant placement, managed
From the first listing photo to the move-in inspection, Housing365 runs the entire placement workflow for your unit. You see every showing, application, and screening decision in the portal - and you only pay a success fee when the lease is signed.
What goes wrong without a structured placement process
Mispriced listings sit vacant
Owners who guess at asking rent either leave money on the table or over-price and watch the unit sit for six-to-eight weeks. Either outcome costs a full month of rent in the Ontario market.
Photos and copy that do not convert
Phone photos, no floor plan, and generic listing copy get buried in the Realtor.ca feed. You end up paying for showings that never happen.
Unscreened applicants slip through
Without documented credit, employment, and reference checks, owners sign leases on faith - and find out the mistake at month three, when rent stops arriving.
Paperwork gaps invite LTB risk
Missing riders, un-initialed addenda, or the wrong lease form can undo your position at the Landlord and Tenant Board before the tenancy even starts.
How Housing365 delivers tenant placement
One full-service team runs strategic pricing, listing production, showings, screening, offer negotiation, lease execution, and move-in coordination on a single timeline. You approve the decisions that matter and delegate everything else.
Strategic pricing & listing launch
Market-rent analysis against live comps in your postal code, recommended asking range, and a launch plan keyed to the weekend showing cycle.
Professional marketing
Wide-angle photography, virtual tour, floor plan, and editorial copy syndicated to MLS, Realtor.ca, Rentals.ca, Zumper, Kijiji, Facebook Marketplace, and the Housing365 portal.
Coordinated showings
Showings booked, confirmed, and hosted by licensed representatives. Every attendee is logged and every inquiry is answered within one business hour.
Structured applicant qualification
Credit pull, income verification, employment verification, landlord references, and a written risk summary - documented and shareable on request.
Offer management
Offer ingestion, counter-offer workflow, and owner approval logged in the portal. No text-message chaos, no lost thread.
Lease execution
Province-compliant lease (Ontario Standard Form in ON), riders, deposits, and first-month rent collected on signing via e-signature.
Move-in coordination
Key handover, utility transfer reminders, move-in inspection report, and tenant onboarding - all closed out before day one of the tenancy.
Step-by-Step Execution
From initial onboarding to final sign-off, every milestone is tracked and visible in real time.
Discovery & engagement
Twenty-minute discovery call, unit walkthrough or virtual tour, and a signed leasing engagement agreement. No upfront cost.
Pricing & prep
Market rent set, prep punch-list agreed, photography and virtual tour produced, and listing copy approved by you.
Launch
Listing syndicated across every major rental channel the same day. Inquiries routed to our leasing team and logged in your portal.
Showings & applications
Showings hosted, applications collected, and every applicant screened against a consistent rubric.
Offer & approval
Qualified applicants presented with a risk summary. You approve, counter, or decline in the portal.
Lease & move-in
Lease executed, deposits collected, keys handed over, and move-in inspection filed. Success fee invoiced on placement.
Who This Service Is Built For
Individual landlords
Single-door owners who want a defensible process - not another unread inbox of applicants and a lease they drafted from a template.
Portfolio owners & small PMCs
Owners of five-to-fifty units who want consistent placement quality across their book without staffing an in-house leasing team.
Builders & developers
New-build owners leasing one or two units at close - Housing365 handles the first tenancy end-to-end and hands a clean file to your property manager.
Zero Upfront Retainer Policy
Zero upfront. One success fee on placement - invoiced the day the lease is signed.
Frequently Asked Questions
Everything you need to know about our tenant placement process, guarantees, and deliverables.
Related Leasing Services
Leasing Services
Full-service leasing services for Canadian landlords: strategic pricing, marketing, showings, screening, lease execution, and move-in. Zero upfront, success fee on placement.
Tenant Screening
Structured tenant screening in Ontario: credit, income, employment, references, compliance. Decision-ready reports for landlords. Available standalone or bundled.
Rent Guarantee
Rental protection and rent guarantee pathways for Canadian landlords. Partner-underwritten coverage for non-payment and tenant default. Coordinated by Housing365.
Ready to Optimize Your Rental Strategy?
Speak with our leasing and property specialists for a complimentary market evaluation.